UGS Guidelines

College of Engineering and Applied Science

University Graduate Scholarship (UGS) Guidelines

  • UGS (appears on account as Grad Incentive Scholarship - GIA) recipients must be registered for at least 15 graduate semester hours in the College of Engineering and Applied Science (CEAS).  You must maintain a minimum of 3.0 GPA.  Students can register for up to a maximum of 18 semester hours as part of their UGS.  Costs for more than 18 semester hours will be the responsibility of the student.  You are responsible for checking your bill and ensure that your UGS/GIA scholarship is applied. 
  • Day 15 of the semester is the last day to drop to get a 100% refund (Calendar days from the 1st day of classes).  If you drop classes or withdraw after day 15 of the semester all scholarships will be removed and you will be responsible to pay 100% tuition and fees.  If you withdraw or leave the University for any reason and do not drop your classes by day 15 of the semester, then you will be responsible to pay all tuition and fees due.

Withdrawal or Drop Dates for UGS/GIA Responsibility

% of tuition/fees you will be responsible to repay

Day 1 to Day 15 of the semester refund

(calendar days from the 1st day of the semester)

0%

Day 16 or after of the semester refund

(calendar days from the 1st day of the semester)

100%

  • International students on reduced course load must be registered for 1 semester hour in their program EVERY Fall/Spring semester until graduation or have OPT card. Failure to comply may result in applying for reinstatement and a delay in graduation. Students on CPT must be registered every academic semester or their CPT will be cancelled. UGS/GIA will not be provided for students on reduced course load.
  • Students receiving GA or TA funding from a University Graduate Assistantship (UGA) or RA assistantships from grant resources are required to register full time.  Failure to register full time can result in repaying all stipend and UGS/GIA funds received. RA positions funded from external grants must also be registered full time unless given an exception by the Graduate Studies Office (GSO) in CEAS.  PhD students funded with an assistantship cannot change to the MS program.
    • Students that exceed the 173 semester graduate credit limit, are ineligible for UGS/GIA and GA support.
  • Students must be registered each academic semester they are on campus.  The only time a student does not have to be registered is if they will not be on campus at all during the semester.  Verification must be submitted to the GSO.
  • If you are going to drop and add classes, be sure to add the class BEFORE you drop a class. The best way of adding and dropping is to do it on an add/drop slip and not online.  Do not go above 18 or below 12 semester hours.  Refer to the above Withdrawal or Drop Dates for the amount of tuition you will be responsible for if you drop or withdraw from classes.
  • If a clerical error is made in applying your UGS/GIA, our office will notify you of the error and you will be responsible for charges due (if any). 
  • If you register for any course outside of the CEAS or your program, you must have prior written permission (unless it is a written requirement for your degree.)