Admissions FAQ

How do I apply to a graduate program in the College of Engineering and Applied Science?

University online application- This is the first step in your application. Create an account and complete this step. Here, you will be asked to specify the program you are applying to, your background information, and online references. At the end of this step you will be asked to pay the application fee. https://gradapps.uc.edu/StartMyApplication/GradApplication.aspx

Official transcripts will no longer be required by the Graduate School for an admissions decision.  For admission consideration, only a scanned copy of the transcript is required.

Providing academic records during the application process

Applicants will be required to upload images or scans of their unofficial transcripts. Any significant discrepancies later found between student-provided unofficial transcripts and official transcripts will be grounds for dismissal. Unless a program has explicitly stated other requirements, it will only be necessary to submit official transcripts after an applicant has accepted an offer of admission. Do NOT send official transcripts as part of your application if they are not required; this will slow down the processing of your application and will not benefit the admissions process. 

What does the Graduate School consider official transcripts?

Transcripts are considered official when they arrive directly from the school in a sealed envelope. The Graduate School will accept transcripts first received by the applicant and then forwarded to the Graduate School, provided that the transcripts stay in their original, sealed envelope. Once the applicant or someone outside the University of Cincinnati opens the transcript envelope, the Graduate School can no longer accept the transcript as official.

New deadline for official transcripts with degree conferral

Once a student has been extended an offer of admission to the University of Cincinnati and accepted, they should submit an official transcript showing conferral of a baccalaureate degree or higher as soon as possible. If transcripts do not explicitly state that a degree was conferred, the educational institution must separately document the earned degree (ideally in a letter sent with the official transcript). The deadline for submission of official transcripts is as soon as possible before or after the start of the student’s first semester. Students will not be allowed to complete a full semester without providing verification of an earned baccalaureate degree or higher. Individual programs may require the submission of additional official transcripts, and students should consult with the program to find out the requirements.

Questions?

Contact the Graduate School at 513-556-4335 or grad.info@uc.edu

To Apply for admission go to :  https://gradapps.uc.edu/StartMyApplication/GradApplication.aspx

UC Alumni

Students who have received degrees from the University of Cincinnati do not need to submit official copies of their UC transcripts.  GRE is not required if you have a GPA of 3.0+ in the same engineering area.

All Applicants

Transcripts are uploaded as part of the on line application.  Uploaded transcripts is all that is needed for admission consideration.  Official transcripts will only be required if you receive a letter of admission.

What is the minimum GPA you accept?

UC requires all applicants to have a minimum of 3.0 GPA (on a 4.0 scale) in their highest degree to apply to the College of Engineering and Applied Science graduate programs.  

What is the Application Deadline?

The deadline for application completion is January 15th for applicants that want to be considered for financial aid.  The final deadline for Fall/Autumn Semester admission is March 31st.  Applications received between January 15th and March 31st may be considered for financial aid only on a secondary basis if funds are still available.  It is highly recommended that you complete your application by January 15th if you want to be considered for financial aid.  We only admit in the Fall/Autumn for the MEng, MS and PhD programs, (we do not have spring admissions).  

Can I supply you with my credentials and application details and can you tell me if I will be admitted?

We will only make decisions based on a complete, submitted, online application package.  This will include scanned transcripts, letters of recommendation, GPA, and standardized test scores, etc. (See below for all materials needed).  We cannot tell you what your chances are of getting admission.  Once a complete application package is received and reviewed by the faculty, a decision will be sent to you by email.

What degrees do you offer? How are the degrees (MEng, MS and PhD) different?

Our degrees offered can be found at http://www.ceas.uc.edu/programs_degrees.html .  There are many differences between the MEng (Master of Engineering) and MS (Master of Science) degrees. 

The MEng degree is a non-thesis course based program. It is designed for a student with a goal of an Engineering degree with the interest of going into management versus research, or for a working professional to get a Master’s degree.   The degree requires 30 semester credit hours, which includes a capstone project and, depending on the program, seminar or other program specific course(s).  The capstone project can be a CPT, project done through an employer, research paper, or other options.  MEng students are offered some tuition financial assistance (UGS).  The MS program is a thesis based program.  Students take 30 semester credits that include a combination of course credits, thesis research, and seminar requirements. All students must write and successfully defend a thesis.  Most students are offered some tuition financial assistance (UGS).   All course requirements can be found on each School’s website. We offer PhD degrees in each School.  Some programs offer a PhD degree post-Bachelor’s and some post-Master’s.  Please refer to the School/program websites for more details.  

Please refer to the department web sites for program, course, and department specific offerings.  A listing of the degrees offered can be found at http://www.ceas.uc.edu/programs_degrees.html.  To access information about a specific Engineering School or program, go to http://www.ceas.uc.edu/schools.html.  We offer three types of graduate degrees: Master of Engineering (MEng), Master of Science (MS) and Doctor of Philosophy (PhD).  

How do I pay my application fee and can the fee be waived?

For all programs, there is a non-refundable $80.00 application fee that must be submitted with the University application.  The fee can be paid with a credit card or electronic check only.  The fee must be paid at the time of submitting the University application.  We do not offer application fee waivers.

What standardized tests must I take?

  • GRE – This is required by all international applicants and must be submitted electronically to UC (with the exception of UC undergraduates in some departments.  GRE is not required for any student that receives their BS degree from an ABET accredited University in the US. 

  • We require the GRE General Test, which includes verbal, quantitative, and analytical writing sections.  Subject tests are not required.  We will only accept tests taken within five years prior to the date of admission.  The average GRE accepted is 300 total on the quantitative and verbal.   The University of Cincinnati institutional code for GRE is 1833, a department code is not required. For testing information please go to www.gre.org.
  • TOEFL and other English Proficiency Tests  – English proficiency is required of all applicants whose native language is not English. Students can demonstrate proficiency in a number of ways at the graduate level. Most students fulfill the English requirement by taking the Test of English as a Foreign Language (TOEFL), the International English Language Testing System (IELTS), or the PEARSON Test of English (PTE). For IELTS, a minimum score of 6.5 is required. The TOEFL requirement is 92 (internet-based test). Test scores should be sent to institutional code #1833; a department code is not required.  The English proficiency requirement is also met for students who have completed level 112 of Intensive English instruction at ELS Language Centers.  

    The English proficiency requirement is waived for applicants that receive a bachelor’s or master’s degree earned in English from accredited Universities/Colleges in the US, Canada, England, Australia, New Zealand or other English-speaking countries. A copy of the degree or transcript is required.

    Students from the following countries are exempt from the English proficiency requirement:

    Antigua and Barbuda, Australia, Bahamas, Barbados, Belize, Bermuda, Canada (except Quebec), Cayman Islands, Dominica, Fiji, Grenada, Ireland, Jamaica, Liberia, Malawi, New Zealand, Singapore, South Africa, St. Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines, United Kingdom.  If you country is not listed, English proficiency is required.  There are no exceptions.

Must I submit official electronic scores of my GRE scores to UC?

Yes, we must receive official electronic scores sent to UC, institutional code #1833.  If electronic scores are not received we will not consider your application package complete and will not be able to offer you admission to UC.  Photocopies can be sent with the application materials and this will start the review process.  

May I submit my application if I have not yet taken the necessary standardized tests?

Yes, you may submit your application without yet taking the necessary standardized tests.  Be sure to have your official scores of your standardized tests sent directly to UC (institutional code #1833), once you take the exam.  It can take up to six weeks for UC to receive the official results and this can delay your total application package being received in time.  Once you have received your copies of the test results you can mail or fax a copy to us to start the review process.

Frequently Asked Questions: Admissions Process

FAQs for prospective students:
Are you thinking about applying to a UC graduate program? 

How can I get additional information about applying and programs?

For information about CEAS please email engrgrad@uc.edu and request “ additional information “.

With whom can I speak regarding program admission requirements/application deadlines/program start dates/program curriculum?       

*Students with inquiries regarding the College of Engineering & Applied Science can contact engrgrad@ucmail.uc.edu for any application or admissions inquiries.

Our application deadline for Fall semester is January 15.  This is the final date to complete an on line application.  Supporting materials must be received by February 1.  

With whom can I speak regarding financial aid opportunities?

All students who apply by January 15th are automatically considered for financial aid.  A separate application for financial aid is not required.  If you are accepted and granted financial aid, it will be stated in your offer letter.  There is financial aid available for all of our programs (MEng, MS and PhD).

There are four types of financial aid. 

  • UGS – University Graduate Scholarship.  This is a scholarship that covers full or partial tuition costs for the student.  Generally in the range of ~50% - ~90% of the tuition costs. 

  • RA – Research assistantship.  This is an assistantship that can provide a monthly stipend up to $22,100+ annually to provide research assistance to professors.

  • TA – Teaching assistantship.  This is provided as a bi-weekly stipend up to $22,100+ annually to provide teaching assistance to professors. 

  • GA – Graduate Assistantships. This is provided as a bi-weekly stipend up to $22,100+ annually to provide research, teaching, or departmental duties. 

  • Fellowships – Additional information can be found at http://grad.uc.edu/student-life/graduate_studenthandbook/financial_support/university_fellowships.html

Can I receive conditional admission as an international student?

NO, CEAS does not offer conditional admission.  Applicants will only be considered if all application materials and test scores are submitted.  

FAQs for in-progress applications: 
Are you starting or currently in the process of filling out an application?

With whom do I speak if I have encountered technical issues with the online application system?

The Graduate School Help Desk is available to help applicants troubleshoot any problems they may encounter with the online application system. They are available Monday through Friday during normal business hours (8 a.m.-5 p.m. Eastern Time Zone) and can be reached via phone at (513) 556-1496 or via e-mail at gradhelpdesk@uc.edu.  

How do I apply to the University of Cincinnati?

The university's online application ( https://gradapps.uc.edu/StartMyApplication/GradApplication.aspx ) must be completed in order to be considered for admission to any graduate program at UC.

Make sure that you complete the online Graduate Application carefully and accurately. Once an application is submitted, it can no longer be edited. Some of the required information includes:

  • Selection of the graduate program of interest (MS, PhD, MEng)
  • Term and year to begin program of interest – CEAS only admits in the Fall semester of each year.
  • Contact information including name, email, address, birth date and country of citizenship
  • Previous undergraduate and graduate school information, including degrees earned and dates of attendance

What does a typical application contain?

A typical application to the University of Cincinnati will include the following:

  • A completed university online graduate application
  • College transcripts - Applicants for Fall semester should upload unofficial copies of their transcripts during the online application process. More information about the new application policyhttp://grad.uc.edu/admissions/policy.html
  • Letters of recommendation are submitted through the Online Recommendation system
    • Recommenders could include former professors, an employer, or other professional individuals if their reference will be pertinent to the field of study
    • Recommendation requests are emailed to your recommenders 24-72 hours after you have finalized your application and paid the application fee
  • Test scores from qualifying exams, for example, the Graduate Record Exam (GRE) UC Code #1833.  GRE is required for all international students.  Domestic students are exempt from GRE if their undergraduate engineering degree is from an ABET accredited university or equivalent and have a 3.0+ GPA.
  • Test scores from English proficiency tests such as TOEFL (minimum score 92) or IELTS (minimum score 6.5+).  An English proficiency test is required for all international students.  UC Code #1833
  • A personal statement or letter of intent and optional statement of research

What does the Graduate School consider as an official transcript?

Transcripts are official when the documents arrive directly from the school in a sealed envelope. The Graduate School also accepts transcripts that were first received by the applicant and then forwarded on to the Graduate School so long as the transcripts stay in their original, sealed envelope. Once the applicant opens the transcript envelope, the Graduate School can no longer accept the transcript as official. If transcripts do not explicitly state that a degree was conferred, the educational institution must separately document the earned degree (ideally in a letter sent with the official transcript).

Additionally, many schools now send transcripts electronically. The Graduate School accepts electronic transcripts sent directly by the school as official transcripts. These can be sent to grad.info@uc.edu.

What if I have yet to receive my bachelor’s degree when it is time to submit a transcript? 

If you are applying while simultaneously working towards your bachelor’s degree, you will submit a preliminary, official transcript for your application. If you are admitted into the program, you will then need to submit a final, official transcript that displays the conferral of your degree before you plan to enroll.

How long will it take to fill out the application?

You should plan on spending approximately 30 minutes to finish and review the form.

How much is the application fee?

$75.00 for College of Engineering
***There is a $5 surcharge for international applications.

How do I pay my application fee?

  • By credit card (Visa, MasterCard or Discover) or
  • By electronic check

Are there any admission application fee waivers?

There are three programs granted application fee waivers by the Graduate School: 

  • McNair Scholars
  • State of Ohio STARS Scholars
  • GEM Scholars

To indicate your participation in one of these programs, select the appropriate button on the Previous College page in the online application.

What do I send to the academic department?

No additional materials need to be sent to the department.

My current/previous school does not use a GPA scale, how do I fill in the GPA section in the online application?

Applicants have two choices for filling in the GPA section in this instance. First, applicants can choose to enter in a zero for their undergraduate GPA. UC graduate programs understand that a zero indicates the applicant’s current or previous school does not utilize a GPA scale. Secondly, applicants can choose to use an online GPA calculator. Simply perform a web search for online GPA calculators (for example, “Convert marks to 4.0 GPA scale”). There are many free online tools.  

What is UC's college code (for the GRE or another test)? 

UC's "CEEB" college code, as established by The College Board, is 1833. CEEB codes are used to ensure that test scores (such as the GRE) and transcripts are sent to the correct institution.  

What is the Graduate School's mailing address?

Regular U.S. postal mail:                                Delivery via parcel delivery service (FedEx, DHL, UPS, etc.):
Graduate School                                            Graduate School
University of Cincinnati                                  University of Cincinnati         
110 Van Wormer Hall                                     2614 McMicken Circle
P.O. Box 210627                                             110 Van Wormer Hall
Cincinnati, Ohio 45221-0627                          Cincinnati,  OH    45221-0627

FAQs for applicants and future students: 
Have you submitted your application?

How do I check my application status?

For Fall semester admission: Use the Self Service Center at StartMyApplication to check the status of your application. Applicants will use the same log-in information used for the online application. Although the Graduate School processes your application, your program of interest determines acceptance into the program. Some academic programs review applications as they arrive; others have scheduled review dates and only evaluate applications at that time.

I have entered the contact information for my recommenders, but they have not received any notifications. How do I send recommendation requests?

The automated recommendation requests are sent out after the online application has been submitted and the application fee has been paid. Like Check My Status, these notifications can take up to 72 hours to be sent from the time the application was finalized. If this amount of time has passed and recommenders have yet to receive any notifications, we recommend applicants have their recommenders check their spam folders. Occasionally, the automated requests can be miscategorized as spam.

I submitted transcripts to the Graduate School, how can I check if they have been received?

The staff at the Graduate School aims to have transcripts processed 24-48 hours from the time they have been received. During peak admission periods, this timeframe may be slightly longer. Applicants can track the receipt of their transcripts using Check My Status (for Fall 2015, Spring 2016 and Summer 2016 admission) or the Self Service Center (for Fall 2016 admission). Please note that it can take up to 48 hours from the time transcripts have been processed to when they update as "received" in Check My Status/Self Service Center.  

I have submitted my application, when can I expect to obtain an admission decision?

Decisions for Fall semester applications will begin in January.  

What happens after I am accepted to a program?

Once granted admission, you will receive an official letter of admission (or a request for additional information) from your program with all the necessary information and details.  

*** FOR APPLICANTS FROM CHINA ONLY***

Students with degrees received in China

During the application process

Applicants who have received degrees in China will upload scans or images of their transcripts along with English translations. These “unofficial transcripts” are required during the application process. These documents do not need to be verified at this stage of the application process.    

After being accepted to join a graduate program

Applicants who have earned a degree from China must submit an English-version verification report from the China Academic Degrees and Graduate Education Development Center (CDGDC) of their final transcripts and degree certificates. All verification reports must be sent to the University of Cincinnati directly by the CDGDC to be considered official. No other verification will be accepted. Accepted students who have received a degree in China will not submit official transcripts from their schools; instead, they must have their degrees verified by the CDGDC. Applicants with Chinese transcripts must contact the CDGDC after their degree is completed and request that their degree verification report be submitted directly to the University of Cincinnati. Students who request a verification report prior to degree conferral will be required to submit a second report after conferral. Students who have completed coursework in China but have not received a degree will not be required to submit verification through the CDGDC.   

Order a verification report from the CDGDC

The program I am applying to requires the use of WES (World Education Services) for transcript evaluation. If I send a report from WES do I also need to send a report from CDGDC?

No. WES uses CDGDC for their verification of all transcripts from China. The WES report is sufficient for your application.  

When are student verification reports due?

Verification reports are due to the Graduate School office one week prior to the start of the student’s first semester. Failure to submit verification reports on time will result in a student being placed in non-matriculated status and loss of their student visa status.

Verification reports can be sent to the following addresses:

Regular U.S. postal mail:                                Delivery via parcel delivery service (FedEx, DHL, UPS, etc.):
Graduate School                                             Graduate School
University of Cincinnati                                  University of Cincinnati         
110 Van Wormer Hall                                     2614 McMicken Circle
P.O. Box 210627                                             110 Van Wormer Hall
Cincinnati, Ohio 45221-0627                          Cincinnati,  OH    45221-0627

What is the cost of a verification report?

Pricing is set by the CDGDC and is subject to change. Applicants send payment directly to the CDGDC for their verification report.

  • Verification Report of Certificate—260 CNY/ ~$42 each
  • Verification Report of Transcript—360 CNY / ~$58 each
  • Extra copy of Verification Report—50 CNY / ~$8 each
  • Translation of Certificate—150 CNY / ~$24 each
  • Translation of Transcript—300 CNY / ~$48 each
  • Rush service—extra payment of 200 CNY / ~$32 each

Questions?

Contact the Graduate School at 513-556-4335 or grad.info@uc.edu